llms.txt
# VoiceCap
> Summaries, action items and transcripts from meetings in the room or on the call, in 100+ languages. Searchable by your team and your AI. Stored in the EU.
VoiceCap is built in Vilnius, Lithuania. Recordings come from the iOS or Android app, the browser recorder, an uploaded audio or video file, or a bot sent to a Zoom, Google Meet, Microsoft Teams or Webex call. Connect Google Calendar or Microsoft Outlook and scheduled calls record themselves.
Every recording is transcribed with speakers separated and the language detected automatically, then distilled into a summary, action items with owners, key topics and decisions. Search covers transcripts, summaries and decisions across the whole archive, and each hit links to the second it was said. VoiceCap also runs a Model Context Protocol (MCP) server, so Claude, ChatGPT or any MCP client can ask the same questions read-only, limited to what the signed-in person can already open; in Claude it is available as a connector.
Data is stored in the EU and is never used to train models. The marketing pages are published in English at https://voicecap.ai and in Lithuanian under https://voicecap.ai/lt; the product itself is English-only and needs an account.
## Product
- [Home](https://voicecap.ai): The AI notetaker for meetings in the room or on the call. Summaries, action items and transcripts in 100+ languages, searchable by your team and your AI, stored in the EU.
- [Features](https://voicecap.ai/features): Every VoiceCap capability with the real UI: capture in the room or by bot, calendar auto-recording, transcription, AI summaries, company memory, sharing, MCP and exports.
- [Pricing](https://voicecap.ai/pricing): Start free with 300 minutes. Pro is €29 per capture seat a month, Business €49 for unlimited recording. VAT excluded, viewers free.
- [FAQ](https://voicecap.ai/faq): Answers on recording consent, meeting bots, exports, languages, pricing and data security in VoiceCap.
- [MCP for Claude and ChatGPT](https://voicecap.ai/mcp): Connect VoiceCap to Claude or ChatGPT over MCP. Read-only, filtered to what you can already open, and included on every plan.
- [Use Cases](https://voicecap.ai/use-cases): See how organizations across Europe are transforming their meeting documentation with VoiceCap.
- [Security & Compliance](https://voicecap.ai/security): How VoiceCap handles GDPR, encryption and access control. Our infrastructure providers hold SOC 2 Type II and ISO 27001; VoiceCap itself is not certified.
- [Docs](https://voicecap.ai/docs): How VoiceCap works: uploading and recording, transcripts, sharing and permissions, integrations, and billing.
- [Blog](https://voicecap.ai/blog): Latest articles about meeting transcription, productivity, and VoiceCap updates
## Mobile apps
- [VoiceCap for iOS on the App Store](https://apps.apple.com/app/id6791075444): Record a meeting in the room from your phone, even offline. Included on every plan.
- [VoiceCap for Android on Google Play](https://play.google.com/store/apps/details?id=ai.voicecap.mobile): The same recorder on Android, with everything syncing to the shared archive.
## Documentation
- [Getting started: Creating an account](https://voicecap.ai/docs/getting-started/create-account): The three ways to get a VoiceCap account, from signing up with Google, Microsoft or an email link to joining through an invite or a company domain.
- [Getting started: Creating an organization](https://voicecap.ai/docs/getting-started/create-organization): How VoiceCap names a new organization, what plan it starts on, and where to change the name later.
- [Getting started: Your first meeting](https://voicecap.ai/docs/getting-started/first-meeting): Upload a recording, watch it move through processing, and read the summary VoiceCap generates.
- [Recording and uploading: Uploading a recording](https://voicecap.ai/docs/recording/upload-audio): Supported file formats, size limits, and what each processing status means as your upload turns into a transcript.
- [Recording and uploading: Meeting bot](https://voicecap.ai/docs/recording/meeting-bot): Paste a meeting link to have VoiceCap's bot join and record a live Zoom, Google Meet, Teams, or Webex call.
- [Recording and uploading: Calendar sync](https://voicecap.ai/docs/recording/calendar-sync): Connect a calendar so VoiceCap's bot joins your meetings automatically, and how to control which ones.
- [Recording and uploading: When something fails](https://voicecap.ai/docs/recording/when-something-fails): What the Failed status means, when Retry can fix it, and when to contact support instead.
- [Transcripts and summaries: Reading a transcript](https://voicecap.ai/docs/transcripts/reading-a-transcript): How speaker labels and timestamps work, how the transcript follows the recording, and how to match a speaker to a participant.
- [Transcripts and summaries: Summaries](https://voicecap.ai/docs/transcripts/summaries): What a generated summary contains, how to change the language it's written in, and how to regenerate one.
- [Transcripts and summaries: Exporting a meeting](https://voicecap.ai/docs/transcripts/exporting): The two file formats a meeting can be exported as, and what each one includes.
- [Sharing and permissions: Roles](https://voicecap.ai/docs/sharing/roles): What Owner, Admin, Member, and Viewer can each do, and which ones use a paid seat.
- [Sharing and permissions: Private meetings](https://voicecap.ai/docs/sharing/private-meetings): What "private" hides, who can still see a private meeting, and what it doesn't protect against.
- [Sharing and permissions: Sharing with a person](https://voicecap.ai/docs/sharing/share-with-a-person): Give one person access to a meeting by name or by email, on or off your organization, and see how to take it away again.
- [Sharing and permissions: Requesting access](https://voicecap.ai/docs/sharing/request-access): What you see when you can't open a meeting, how to ask for access, and how the author or Owner answers.
- [Sharing and permissions: Share links](https://voicecap.ai/docs/sharing/share-links): How the anyone-with-the-link toggle works, why opening one still requires logging in, and how to turn it off or regenerate it.
- [Sharing and permissions: Groups](https://voicecap.ai/docs/sharing/groups): What a group is, who sees its meetings, who can create and change one, and how meetings get into a group.
- [Sharing and permissions: When someone leaves](https://voicecap.ai/docs/sharing/when-someone-leaves): What happens to a person's meetings when they're removed from the organization, and how that differs from deactivating them.
- [Search and decisions: Search](https://voicecap.ai/docs/search/search): Find meetings, what was said, decisions, action items, people and companies from anywhere in VoiceCap, and why results never cross an organization or a permission boundary.
- [Search and decisions: Decisions](https://voicecap.ai/docs/search/decisions): The flat, org-wide log of decisions VoiceCap extracts from your meetings, who made each one, and how to search, filter by person, edit, or delete a decision.
- [Search and decisions: Companies and people](https://voicecap.ai/docs/search/companies): See every company you've met with, grouped by email domain, with each company's people, open action items, decisions and meetings, and filter the meetings list by company or person.
- [Integrations: HubSpot](https://voicecap.ai/docs/integrations/hubspot): Connect HubSpot so each completed meeting is logged as a meeting on the matching contacts, company and deal.
- [Integrations: Pipedrive](https://voicecap.ai/docs/integrations/pipedrive): Connect Pipedrive so each completed meeting is logged as a meeting activity on the matched people, their organization and an open deal.
- [Integrations: Google Calendar](https://voicecap.ai/docs/integrations/google-calendar): Connect a Google Calendar so VoiceCap can see upcoming meetings and send a bot to join them.
- [Integrations: Microsoft Outlook](https://voicecap.ai/docs/integrations/microsoft-outlook): Connect an Outlook calendar so VoiceCap can see upcoming meetings and send a bot to join them.
- [Integrations: MCP server](https://voicecap.ai/docs/integrations/mcp-server): Connect Claude or ChatGPT to your VoiceCap meeting archive over MCP, read-only and filtered by what you can already see.
- [Billing and plans: Plans](https://voicecap.ai/docs/billing/plans): The Free, Pro, and Business plans, what minutes each one includes, how the limit scales with paid seats, and how bonus minutes work.
- [Billing and plans: Seats and roles](https://voicecap.ai/docs/billing/seats): Which roles use a paid seat on Pro and Business, why Free has no member limit, and what happens to seats when you upgrade.
- [Billing and plans: Managing billing](https://voicecap.ai/docs/billing/managing-billing): How to upgrade or cancel a subscription, where invoices and payment methods live, and what happens if an organization is suspended.
- [Team and organization: Inviting people](https://voicecap.ai/docs/organization/inviting-people): How to invite someone by email, choose their role, and what happens to the invite before it's accepted.
- [Team and organization: Managing roles](https://voicecap.ai/docs/organization/managing-roles): How to change a member's role, the protections that keep an organization from losing its last admin, and how to remove someone.
- [Team and organization: Organization settings](https://voicecap.ai/docs/organization/organization-settings): Renaming the organization, who gets emailed after a meeting, turning on domain auto-join for new signups, and the role they start as.
- [Team and organization: Audit log](https://voicecap.ai/docs/organization/audit-log): Who opened, shared, exported or changed what in your organization over the last 12 months, how to filter it, export it to CSV, and see who opened one of your meetings.
- [Team and organization: Team activity](https://voicecap.ai/docs/organization/team-overview): What your team recorded and decided this week, with its action items and AI assistant lookups, for the Owner and Admins with oversight on Business.
- [Account: Profile settings](https://voicecap.ai/docs/account/profile): What you can change about your own account, and where each setting lives on the Profile page.
- [Account: Changing your password](https://voicecap.ai/docs/account/password): Change your password from Profile settings, or reset a forgotten one by email.
- [Account: Email verification](https://voicecap.ai/docs/account/email-verification): Confirming your email address is required before you can record, upload or join an organization. What still works without it, why accepting an invite needs it, and how to resend the link.
- [Account: Signing in](https://voicecap.ai/docs/account/sign-in): The ways to sign in to VoiceCap on the web, how Google and Microsoft attach to an existing account, how long you stay signed in, and how to switch accounts.
- [Mobile app: Getting the app](https://voicecap.ai/docs/mobile/install): What the VoiceCap mobile app is, where to download it, and how signing in works.
- [Mobile app: Recording on your phone](https://voicecap.ai/docs/mobile/recording): The permissions the app asks for, what the screen shows while you're recording, and what happens to a recording once you stop.
- [Mobile app: What the app can do](https://voicecap.ai/docs/mobile/what-you-can-do): A plain map of what's available on the phone today and what still needs the web dashboard.
- [Mobile app: Notifications](https://voicecap.ai/docs/mobile/notifications): The two push notifications the app sends, the meeting reminder that starts a recording, and how to turn either off.
- [Troubleshooting: Frequently asked questions](https://voicecap.ai/docs/troubleshooting/faq): Quick answers for the most common problems with processing, the meeting bot, language, sharing, login, and uploads.
## Use cases
- [For lawyers & law firms](https://voicecap.ai/use-cases/lawyers): Accurate, confidential transcripts of client meetings, depositions and witness interviews.
- [For consultants](https://voicecap.ai/use-cases/consultants): Turn client sessions into summaries, decisions and action items.
- [For sales teams](https://voicecap.ai/use-cases/sales): Capture every sales call so no next step or commitment slips through.
- [For recruiters & HR](https://voicecap.ai/use-cases/recruiters): Structured interview notes so you can compare candidates fairly.
- [For product teams](https://voicecap.ai/use-cases/product): Capture user interviews, discovery calls and planning meetings.
- [For user research](https://voicecap.ai/use-cases/user-research): Transcribe user interviews and usability sessions, ready for analysis.
- [For market research](https://voicecap.ai/use-cases/market-research): Transcribe customer interviews and focus groups, ready for analysis.
- [For academic research](https://voicecap.ai/use-cases/academic-research): Transcribe research interviews, lectures and seminars, ready for analysis.
- [For real estate](https://voicecap.ai/use-cases/real-estate): Capture client meetings, viewings and buyer calls in one place.
- [For customer success](https://voicecap.ai/use-cases/customer-success): Record customer calls, QBRs and onboarding, searchable for the team.
- [For finance teams](https://voicecap.ai/use-cases/finance): Reliable records of client and advisory meetings.
- [For government & public sector](https://voicecap.ai/use-cases/government): Board and committee minutes with speaker attribution and an audit trail.
## Company and legal
- [About Us](https://voicecap.ai/about): Building the future of meeting intelligence for Europe. VoiceCap was founded to bring world-class AI transcription to European business.
- [Contact](https://voicecap.ai/contact): Ask us about team pricing, larger recording volumes, or anything you need answered before you sign up.
- [VoiceCap Privacy Policy](https://voicecap.ai/privacy): VoiceCap privacy policy - how we handle and protect your data.
- [VoiceCap Terms of Service](https://voicecap.ai/terms): VoiceCap terms of service and conditions of use.
- [Data Processing Agreement](https://voicecap.ai/dpa): VoiceCap data processing agreement for GDPR compliance.
